Recording Your Own Greeting

This is (and should be) your first instinct when you’re dealing with the answering service of your business telephone system. There are two major reasons for this:

1. You get to use the greeting script you want instantly.
2. You lend a more personal, approachable vibe to your greeting.

If you’re a small business, you can’t afford to spend time waiting for professional talents to finish recording your greetings for you. There’s also the fact that there’s a higher probability that your customers and clients prefer to have more personal contact with you.

The downside to this option is that you yourself would have to go through the effort of producing a greeting that sounds professional enough to make you credible.

Having Professionals Record Your Voicemail Greeting

This is a secondary choice for business owners, but this might be more convenient for a large number of business professionals. The major appeals of this option are:

1. It makes your office sound truly professional.
2. It helps make your business seem bigger than it actually is.

As a busy professional, it’s quite likely that you don’t have time to craft and practice a greeting, not to mention find a quiet place where you can record it. Thankfully, phone service companies like RingCentral offer professional recording services for a fee. You would need to wait a week or more to complete the process, after which you can already benefit from a professionally recorded greeting for your business phone system.

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2Step Google Verification

But Now your Google account is more secure and protected, as Google has decided to roll out 2 step security for their Google Account users. This will not only protect your account from these malicious people, but will reduce the spam originated form Google account as well. Because with this system in place A hacker need to go through second step verification which is not possible in most cases unless he is someone known by you or close to you. For spammers also having so many devices to complete second step will be costly and hence simply impossible.

Google has already rolled out 2 Steps verification for all of their users, but it is not activated by default, you have to visit your account settings to enable it. Now question is how it works ? Once you enable it, it will add a second login step where you have to enter a randomly generated number while logging in. Much like banks do to their user when login in to their account.

2 step authentication setup

This code can be obtained by various ways, through SMS, through Phone call on a pre defined number, or using Google app installed on your Android, iPhone or many other Smartphone devices. Once you enter this code you have option to authenticate your computer in use for a maximum period of 30 days, so if you try login in again on same computer it will not ask the second verification code till 30 days. But if you logging through some other computer you again have to go through the Verification process.

Now if a hacker is trying to access your account he will be denied access as there is a very rare chances of he having access to both your account information and Phone/ mobile. Google even has option to specify backup phone in case your mobile gets stolen something bad happens. Only drawback of it you cannot log in to your Google account if you are not carrying your phone or somehow it cannot accept Calls or SMS.

Lest see what users have to say about this, let us know your comments and opinion through comment box.

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